Coolcite User Agreement



Welcome to the User Agreement for CoolCite.com (CoolCite). This agreement describes the terms on which you may access and use our services. In order to become a CoolCite user, you must read and accept all of the terms and conditions of this agreement and the Privacy Policy. In the event of any inconsistency between the CoolCite Privacy Policy and this User Agreement, the User Agreement shall control. Nothing in this Agreement shall be deemed to confer any third-party rights or benefits. If you do not agree to be bound by the terms of this Agreement, you may not use nor access our services. We reserve the right to modify this Agreement at any time, without prior notice, by posting amended terms on this website. Your continued use of the CoolCite service indicates your acceptance of the amended User Agreement.

Description of Service

CoolCite is an online service offered to enable researchers find and collaborate with other researchers more effectively (the "CoolCite Service"). Whether writing an academic paper for publication in a research journal, preparing proposals for funded research competitions or developing an invention, CoolCite users can make contact with thousands of others researchers who are users of the CoolCite Service.

Membership Eligibility

The CoolCite Service is not available to minors under the age of 18 or to any users suspended or removed from the system by CoolCite for any reason. Users may not have more than one active account. Additionally, users are prohibited from selling, trading or otherwise transferring your CoolCite account to another party. If you do not qualify, you may not use the CoolCite Service.

Use of Service

Your use of the CoolCite Service is governed by this User Agreement. CoolCite may refuse service without prior notice to any user for any or no reason.

You are responsible for maintaining the confidentiality of your password and account, and are fully responsible for all activities that occur under your password or account with or without your knowledge. If you knowingly provide your login and password information to another person, your account privileges may be suspended temporarily or terminated. You agree to immediately notify CoolCite of any unauthorized use of your password or account or any other breach of security. CoolCite cannot and will not be liable for any loss or damage arising from your failure to comply with this section.

Termination

You agree that CoolCite may, with or without cause, immediately terminate your CoolCite account and access to the CoolCite Service without prior notice. Without limiting the foregoing, the following will lead to a termination by CoolCite of a user's use of the CoolCite Service (a) breaches or violations of this User Agreement or other incorporated agreements or guidelines, (b) requests by law enforcement or other government agencies, (c) a request by you (self-initiated account deletions), (d) unexpected technical issues or problems, and (e) extended periods of inactivity. Termination of your CoolCite account includes removal of access to all offerings within the CoolCite Service and may also bar you from further use of the CoolCite Service. Furthermore, you agree that all terminations shall be made in CoolCite's sole discretion and that CoolCite shall not be liable to you nor any third-party for any termination of your account or access to the CoolCite Service.

User Conduct

You understand and agree not to use CoolCite to:

  • Post content or initiate communications which are unlawful, libelous, abusive, obscene, discriminatory, or otherwise objectionable.
  • Use the CoolCite Service for any illegal purpose, including but not limited to conspiring to violate laws.
  • Falsely state, impersonate, or otherwise misrepresent your identity, including but not limited to the use of a pseudonym, or misrepresenting your current or previous positions and qualifications, or your affiliations with a person or entity, past or present.
  • Upload, post, email, transmit or otherwise make available any content or initiate communications which include information that you do not have the right to disclose or make available under any law or under contractual or fiduciary relationships (such as insider information, or proprietary and confidential information learned or disclosed as part of employment relationships or under nondisclosure agreements).
  • Upload, post, email, transmit or otherwise make available any content or initiate communication that infringes upon patents, trademarks, trade secrets, copyrights or other proprietary rights.
  • Upload, post, email, transmit or otherwise make available any unsolicited or unauthorized advertising, promotional materials, "junk mail", "spam", "chain letters", "pyramid schemes", or any other form of solicitation. This prohibition includes but is not limited to a) Using CoolCite invitations to send messages to people who don't know you or who are unlikely to recognize you as a known contact; b) Using CoolCite to connect to people who don't know you and then sending unsolicited promotional messages to those direct connections without their permission; and c) Sending messages to distribution lists, newsgroup aliases, or group aliases.
  • Upload, post, email, transmit or otherwise make available any material that contains software viruses or any other computer code, files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment.
  • Stalk or harass anyone.
  • Forge headers or otherwise manipulate identifiers in order to disguise the origin of any communication transmitted through the CoolCite Service.
  • Post content in fields that aren't intended for that content. Example: Putting an address in a name or title field.
  • Interfere with or disrupt the CoolCite Service or servers or networks connected to the CoolCite Service, or disobey any requirements, procedures, policies or regulations of networks connected to the CoolCite Service.

International Use

Recognizing the global nature of the Internet, you agree to comply with all applicable local rules including but not limited to rules regarding online conduct and acceptable content. Specifically, you agree to comply with all applicable laws regarding the transmission of technical data exported from the country in which you reside.

Information Provided on this Website

In the course of using the CoolCite Service, users may provide information about themselves which may be visible to certain other users (see our Privacy Policy to learn more about information collected on this website). You understand that by posting materials on the CoolCite website or otherwise providing materials to CoolCite, you are granting to CoolCite, LLC a royalty-free, perpetual, irrevocable license to use this information in the course of offering the CoolCite service. Furthermore, you understand that CoolCite retains the right to reformat, excerpt, or translate any materials submitted by you. You understand that all information publicly posted or privately transmitted through the CoolCite Service is the sole responsibility of the person from which such content originated and that CoolCite will not be liable for any errors or omissions in any content. You understand that CoolCite cannot guarantee the identity of any other users with whom you may interact in the course of using the CoolCite Service. Additionally, we cannot guarantee the authenticity of any data which users may provide about themselves or relationships they may describe.

Access to Service

Use of manual or automated software, devices, or other processes to "crawl" or "spider" any web pages contained in the CoolCite website is strictly prohibited. You agree not to monitor or copy, or allow others to monitor or copy, our web pages or the content included herein. You also agree not to "frame" or otherwise simulate the appearance or function of this website. Furthermore, you agree not to take any action that interferes with the proper working of or places an unreasonable load on our infrastructure, including but not limited to unsolicited communications, attempts to gain unauthorized access, or transmission or activation of computer viruses.

CoolCite Communications

In the course of providing you services, CoolCite may need to communicate with you via email. You agree to receive emails which are specific to your account and necessary for the normal functioning of the CoolCite Service, including a series of up to five welcome emails which help inform new users about various features of the CoolCite Service. You also agree to have your name and/or email address listed in the header of certain communications which you initiate through the CoolCite Service.

Monitoring and Enforcement

While we have the right to monitor activity and content associated with the CoolCite Service, we are not obligated to do so. And since we do not, and may not have the ability to, control or actively monitor content, we don't guarantee its accuracy, integrity or quality. Because community standards vary and individuals sometimes choose not to comply with our policies and practices, in the process of using our website, you may be exposed to content that you find offensive or objectionable. You can contact us to let us know of content that you find objectionable. We may investigate the complaints and violations of our policies that come to our attention and may take any action that we believe is appropriate, including, but not limited to issuing warnings, removing the content or terminating accounts and/or subscriptions. However, because situations and interpretations vary, we also reserve the right not to take any action. Under no circumstances will we be liable in any way for any content, including, but not limited to, any errors or omissions in any content, or any loss or damage of any kind incurred as a result of the use of, access to, or denial of access to any content on the website.

Fees

CoolCite has free and subscription-based levels of service. Regular memberships are free, with fewer features than Institutional or Premium memberships. Premium and Institutional memberships are subscription-based services. Premium Accounts are paid accounts and have all the features of Regular Accounts, plus additional features. Institutional Accounts have all the features of Premium Accounts. The only difference is that they are purchased by the member's institution, not by the member. During registration, members must enter the Institution's membership code and use an email address that incorporates the Institution's domain name. If an institution discontinues its membership, all accounts from that institution revert to Regular Accounts. If an institution decides not to continue with its membership, members from that institution will be notified and given a one week grace period to convert their accounts from Institutional to Premium accounts, after which such accounts will revert to regular accounts.

CoolCite reserves the right to charge for the CoolCite Service or any portion thereof, modify the pricing of, add to, or discontinue the CoolCite Service or any portion thereof without prior notice.

Billing Policy

CoolCite has both free and subscription-based memberships. Regular accounts are free, but lack certain features available to Premium and Institutional accounts. Premium and Institutional accounts have identical functionality.

Premium accounts are typically paid for by individuals and may be for a 1, 3, 6, or 12 month period. Institutional accounts are based on an Institutional License purchased by an organization. Institutional members are employees or other members of such organizations, with valid email addresses from the organization's domain.

Members may pay for other members' subscriptions by purchasing a Premium Membership for their own account and then sending a message to the Administrator from within the CoolCite website (using the 'Contact Us' feature), requesting for the other member's account to be credited with a Premium membership for the purchased amount/duration. Once the request is made by the purchasing member, it is final and irrevocable.

Premium Account Billing

A Regular account holder may upgrade anytime after initial sign to a Premium account. At that time, they pay for a 1, 3, 6, or 12 month membership by credit card or by PayPal. Account upgrades via credit cards are immediately upgraded while PayPal payments may have up to a 24-hour delay.

Two weeks before the end of the paid period, the Premium User is sent a reminder to renew their Premium membership. A second notice is sent two days before the expiry of the Premium membership. The user may go to the Upgrade Membership option and renew their membership for another 1, 3, 6 or 12 month period. We do not store credit card information within the system so it must be entered every time an extension is made.

After a payment is made successfully, an invoice is sent to the member's email account. All Premium account subscription payments are final and nonrefundable, except for cases of a member converting from a Premium account to a valid Institutional account (see below).

Institutional Account Billing

Organizations may purchase site licenses for a minimum of 50 of their employees, in increments of 50. If a new subscriber works for such an organization, they must enter a unique Institutional Code provided to their organization by CoolCite. During registration, payment is not required as the account is prepaid by their organization. However, they must use an email account with their organization's web domain and also enter the Institutional Code for their organization.

To purchase a site license, an organization may email us at admin@CoolCite.com. We will send you a licensing agreement based on the number of licenses requested. On receiving the licensing agreement signed by an appropriate organizational officer, together with a banker's draft or check for the billed amount, the site license will be activated and organizational employees or members may join CoolCite.com as prepaid Institutional members at no cost to them. After a payment is successfully made, an invoice is sent to the subscribing organization. All Institutional account site license payments are final and nonrefundable.

Institutional Licenses are tied to a special organizational code AND the Institution's web domain component of your email address. If your email address is discontinued (e.g., you leave the organization), please contact us with a new email address and after verification with you and your organization, we will make the necessary changes. However, you will no longer be eligible for your Institutional Membership and will have to either pay for it personally or use your new organization's Institutional Code and email address.

Institutions are billed one (1) month prior to the end of their subscription.

What happens if an Organization discontinues its Site License?

If an organization discontinues its site license, all accounts from that institution revert to Regular accounts. If an institution decides not to continue with its membership, members from that institution will be notified and given a one week grace period to convert their accounts from institutional to premium, after which such accounts will revert to regular accounts.

Conversion from a Premium to an Institutional Account

Members who pay for a Premium account and later convert to their organization's Institutional account are entitled to a pro-rated refund of their payment. All such requests will be honored, minus a processing and handling fee.

Indemnification

By accepting this User Agreement, you agree to indemnify and otherwise hold harmless CoolCite LLC, its officers, employees, agents, subsidiaries, affiliates and other partners from any direct, indirect, incidental, special, consequential or exemplary damages resulting from i) your use of the CoolCite Service; ii) unauthorized access to or alteration of your communications with or through the CoolCite Service, or iii) any other matter relating to the CoolCite Service. Any business transactions which may arise between users from their use of CoolCite are the sole responsibility of the users involved.

Without limitation of the terms and conditions set forth in our Privacy Policy, you understand and agree that CoolCite may disclose personally identifiable information if required to do so by law or in the good faith belief that such disclosure is reasonably necessary to comply with legal process, enforce this User Agreement, or protect the rights, property, or safety of CoolCite, its users, and the public.

Disclaimer of Warranties

YOU UNDERSTAND AND AGREE THAT THE COOLCITE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS AND THAT COOLCITE DOES NOT ASSUME ANY RESPONSIBILITY FOR PROMPT OR PROPER DELIVERY, OR RETENTION OF ANY USER INFORMATION OR COMMUNICATIONS BETWEEN USERS. COOLCITE ASSUMES NO RESPONSIBILITY FOR THE ACCURACY OR EXISTENCE OF ANY COMMUNICATIONS BETWEEN USERS. COOLCITE EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT.

COOLCITE MAKES NO WARRANTY THAT (i) THE COOLCITE SERVICE WILL MEET YOUR REQUIREMENTS, (ii) THE COOLCITE SERVICE WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE, (iii) THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE COOLCITE SERVICE WILL BE ACCURATE OR RELIABLE, (iv) THE QUALITY OF ANY PRODUCTS, SERVICES, INFORMATION, OR OTHER MATERIAL PURCHASED OR OBTAINED BY YOU THROUGH THE COOLCITE SERVICE WILL MEET YOUR EXPECTATIONS, AND (V) ANY ERRORS IN THE SOFTWARE WILL BE CORRECTED.

ANY MATERIAL DOWNLOADED OR OTHERWISE OBTAINED THROUGH THE USE OF THE COOLCITE SERVICE IS DONE AT YOUR OWN DISCRETION AND RISK. YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOUR COMPUTER SYSTEM OR LOSS OF DATA THAT RESULTS FROM THE DOWNLOAD OF ANY SUCH MATERIAL.

NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED BY YOU FROM COOLCITE OR THROUGH OR FROM THE COOLCITE SERVICE SHALL CREATE ANY WARRANTY NOT EXPRESSLY STATED IN THIS USER AGREEMENT.

SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF CERTAIN WARRANTIES OR THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. ACCORDINGLY, SOME OF THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Entire Agreement

The User Agreement constitutes the entire agreement between you and CoolCite, LLC and governs your use of the CoolCite.com Service, superseding any prior agreements between you and CoolCite, LLC.

Limitation of Liability

YOU EXPRESSLY UNDERSTAND AND AGREE THAT COOLCITE SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF COOLCITE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES). SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. ACCORDINGLY, SOME OF THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN NO EVENT WILL COOLCITE'S TOTAL CUMULATIVE DAMAGES EXCEED $10 US.

General Information

CoolCite, the CoolCite logo, and other CoolCite logos and names are trademarks of CoolCite LLC. You agree not to display or use these trademarks in any manner without CoolCite's prior, written permission. The section titles of this User Agreement are displayed for convenience only and have no legal effect. Please send any questions or comments, or report violations of the User Agreement to:

CoolCite, LLC