CoolCite© Legal Notice and Privacy Statement



CoolCite© maintains this website to enhance public access to academic information and to scholars around the world. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.

However, CoolCite© accepts no responsibility or liability whatsoever with regard to the information on this site.

This information is:

  • Entered by individual scholars. Consequently, scholars are responsible for the accuracy of the information;
  • Not necessarily comprehensive, complete, accurate or up to date;
  • Sometimes linked to external sites over which CoolCite© has no control and for which CoolCite© assumes no responsibility;
  • Not professional or legal advice.

Links to original papers and documents are set by individual scholars and they are held responsible for fair use.

It is our goal to minimize disruption caused by technical errors. However, some data or information on our site may have been created or structured in files or formats that are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. CoolCite© accepts no responsibility with regard to such problems incurred as a result of using this site or any linked external sites.

This disclaimer is not intended to limit the liability of CoolCite© in contravention of any requirements laid down in applicable national law nor to exclude its liability for matters which may not be excluded under that law.

Personal Data Protection

CoolCite© is committed to user privacy. It allows users to define which items they wish to share, and uses aggregate data with full confidentiality. We believe that information should be used responsibly and appropriately. In general, all users may visit this site anonymously and without revealing any additional personal information. However, we allow you to register with this site, which requires that you provide us with your email address and other personal information, and this information is required for registration. Registration is not required to use the minimal services offered by CoolCite©, but is required if you wish to request information, store your CV, ask questions or submit comments, corrections or updates - or enjoy the advanced features of CoolCite©. We do not willfully share any personally identifiable information with third parties without your consent. However, we may share aggregate information with third parties. For example, we may disclose how often the average user visits this site, or which queries are the most common.

CoolCite© uses "cookies" for storing user preferences, encrypted passwords, and user identifiers. It uses cookies to improve the quality of our service and to better understand our user base. For example, by tracking user access patterns, CoolCite© can optimize performance. CoolCite© will not disclose its cookies to third parties except as required by a valid legal process such as a search warrant, statute, subpoena or court order. Your browser may allow you to refuse cookies or to notify you when they are sent. Some parts of CoolCite© may not function properly if you refuse cookies. CoolCite© displays and links to sites developed by people over whom we exercise no control. These other sites may send their own cookies to users, collect data, or solicit personal information, and we are not liable for such actions.

We may choose to present links in the form of a "URL redirector." When CoolCite© uses a URL redirector, if you click on a URL, information about that click is sent to this site, and this site in turn sends you to the site you clicked on. We may use this information to understand and improve CoolCite©. For example, we may use this information to determine how often various features are used.

If you have any questions, please contact us by email. This privacy statement does not extend to anything that is inherent in the operation of the Internet or beyond our control, and is not to be applied in any manner contrary to applicable laws, rules or regulations. By using CoolCite©, you consent to the collection and use of your information as we have outlined herein.

1. What e-services are offered by CoolCite©?

CoolCite© offer a facility for academics to enter their CV data and, in return, receive a file containing this information in pre-set formats. CoolCite© also provides scholars - pending on agreement - personal reports and other comparative data as following provisions stated in the agreement. The data entered are stored by CoolCite© servers for the benefit of the academic community at large.

2. What personal information do we collect, for what purpose and through which technical means?

Academics are requested to enter personal and academic data in order to allow others to access their page on CoolCite©. However, academics have the option, only if they wish to do so, of entering personal and non personal information in the related forms of the portal. At the end of data entry, academics have the option of receiving a CV file in a PDF format. The purpose of entering data is to provide the academic community with full information about academic contributions and to enable scholars to generate and download and/or send by e-mail documents having the specific CoolCite© format.

All information such as age, gender, language skills, years of work experience, nationality and country of residence are collected and kept for statistical purposes, ensuring anonymity. Publication data and information about prizes or students are meant to contribute to the availability of full information about the academic contribution of higher education institutes to the larger society.

3. Who has access to your information?

Your data are kept on the server of CoolCite© and allows other scholars to access the data you permit them to see or use. Access to CoolCite© servers is restricted to authorized technical operators who manage and maintain the operating system and the CoolCite© software and services. The contracts of CoolCite© technical staff have specific binding confidentiality and non-disclosure statements.

4. How do we protect and safeguard your information?

The standard security measures exist for the site hosting CoolCite© servers, i.e. most recently patched and updated operating system and software, antivirus protection, firewall, regular security auditing and network security scans, applied IT security policy, vulnerability testing and an intrusion detection system.

5. How can you verify, modify or delete your personal data?

Academics may enter their CVs onto the CoolCite© server, and then proceed with verification, modification or deletion of any of the information contained in CoolCite©.

6. Contact information

As a data subject, you have specific rights. If you want to exercise your rights, or have any queries or complaints, please contact the controller of the website by accessing the "Contact Us" page on the CoolCite© website.

Your personal data is collected only to the extent necessary to reply. If the controllers of CoolCite© are unable to answer your question, they will inform you as soon as possible. If you have any questions about the processing of your e-mail and related personal data, be sure to include them in your message.